Getting Started
Applica Insights transforms the tedious process of reviewing rental applications into a streamlined, automated workflow. Instead of manually reading through dozens of pages, our machine learning models extract, analyze, and present the information you need in minutes.
Token-Based System: Applica uses a simple token system. Each successful household analysis costs exactly one token. You only pay when the analysis completes successfully—if it fails, you don't lose a token.
The Complete Workflow
Prepare Your Documents
Compile all tenant application documents into a single PDF file. Include up to 8 applicants per household, with all relevant forms, income verification, and supporting documents.
Upload to Applica
Simply drag and drop your PDF into the application. Our system accepts files of various sizes and automatically begins processing once uploaded.
Machine Learning Analysis
Our AI models scan the document, extracting key information like income, employment history, rental history, credit information, and other critical data points.
Review Your Report
Within minutes, receive a comprehensive report with organized data, risk assessments, and actionable insights to help you make informed decisions.
What Information Gets Analyzed?
Applica Insights extracts and analyzes a comprehensive set of data points from rental applications:
Applicant Information
Names, contact details, current addresses, and identification information for all household members.
Income & Employment
Employment status, employer information, monthly/annual income, and income verification documentation.
Rental History
Previous addresses, landlord references, rental periods, and reasons for moving.
Financial Information
Credit scores, debt-to-income ratios, bankruptcies, evictions, and other financial indicators.
References
Personal and professional references, including contact information and relationship details.
Additional Details
Pets, vehicles, emergency contacts, and any special circumstances or notes.
Understanding Your Report
Comprehensive Data Summary
Your report presents all extracted information in a clean, organized format. Instead of flipping through pages, you'll see:
- All applicant information displayed side-by-side for easy comparison
- Income calculations and rent-to-income ratios automatically computed
- Key risk factors highlighted for quick identification
- Missing or incomplete information flagged for follow-up
Risk Assessment
Applica provides an intelligent risk assessment that considers multiple factors:
- Income stability and sufficiency
- Employment history and tenure
- Rental payment history
- Credit history and financial responsibility
- Previous evictions or legal issues
Best Practices
Document Preparation
For optimal results, ensure your PDF includes:
- Clear, legible scans or digital copies (avoid blurry or dark images)
- Complete application forms filled out by all adult applicants
- Income verification documents (pay stubs, tax returns, bank statements)
- All pages in the correct order
What to Do If Analysis Fails
Occasionally, an analysis may fail due to document format issues or unexpected content. If this happens:
- Check that all pages are right-side up and legible
- Ensure the PDF isn't password-protected or corrupted
- Verify that the document contains actual application data (not just blank forms)
- Try re-scanning documents if image quality is poor
Remember: You're only charged tokens for successful analyses, so there's no penalty for retrying.
Privacy & Security
Your applicants' data is sensitive, and we treat it with the utmost care:
- No Data Storage: Files and extracted data are permanently deleted once your report is delivered
- Encrypted Transmission: All data is transmitted securely via HTTPS
- Transient Processing: Data exists only during the analysis process
- No Training Data: Your documents are never used to train AI models
For complete details, review our Privacy Policy.
Who Should Use Applica Insights?
Property Managers
Handle multiple properties and dozens of applications efficiently without sacrificing thoroughness.
Independent Landlords
Make professional, data-driven decisions even if you're managing just one or two properties.
Real Estate Agents
Provide value-added services to property owners by pre-screening applications quickly and professionally.